Retrospective Dissertation Scanning Policy The George A. Smathers Libraries intend to create a comprehensive digital set of dissertations authored by PhD candidates at the University of Florida for preservation and, where permissible, public access. Determination of Copyright Status According to University of Florida policy that is consistent with the community of practice1, dissertations authored at the University of Florida and either deposited with the Libraries or microfilmed are published works. U.S. Copyright Office Circular 222 identifies the copyright status of dissertations that are published works is as follows: In Copyright : If published on or after January 1, 1978 If published between January 1, 1964 December 31, 1977 with a copyright mark If published between January 1, 1950 December 31, 1963 with renewal of a copyright Out of Copyright If published before January 1, 1923 If published before January 1, 1978 without inclusion of a copyright mark If published between January 1, 1923 and December 31, 1949 without renewal of copyright Dissertations Deemed Out of Copyright The Libraries will scan each out of copyright dissertation and make it available online for public access via the University of Florida Digital Collection ( http://ufdc.ufl.edu/ ) and Internet Archive ( http://www.archive.org ). The digital master files will be preserved in the Florida Digital Archive ( http://www.fcla.edu/digitalArchive/ ). If a dissertation is incorrectly identified as out of copyright, and the Libraries are contacted by the copyright holder after the dissertation has been digitized and made available online, the Libraries will follow the policy noted below under the heading Subsequent Contact by Copyright Holder. Dissertations Deemed In Copyright The Libraries will make diligent efforts to locate the author/copyright holder for each in copyright dissertation and advise him or her of the Libraries intention to scan the dissertation and make it available online for public access via the University of Florida Digital Collection and Internet Archive, as well as to preserve the digital master files in the Florida Digital Archive If the author/copyright holder is contacted, but does not respond within 60 days of the second written notice, the Libraries will proceed 1 Gail Clement and Melissa Levine. Copyright and Publication Status of Pre 1978 Dissertations: A content analysis approach. portal: Libraries and the Academy v. 11, No. 3, pp 813 829 (2011). 2 United States. Library of Congress. Copyright Office Circular 22: How to Investigate the Copyright Status of a Work. Washington: GPO, 2010 (revised). ( http://www.copyright. gov/circs/circ22.pdf )
to digitize and post the dissertation. If the author/copyright holder is contacted and declines permission for public access to the digital copy, the dissertation will be scanned solely for preservation. If contact information cannot be located, the Libraries will publically post pursuant to procedures adopted in furtherance of this policy a list of the authors and works intended for digitization. If the author/copyright holder does not respond to the public notice within 90 days, the Libraries will proceed to digitize and post the dissertation. Subsequent Contact by Copyright Holder If the Libraries are contacted by the copyright holder after the dissertation has been digitized and made available online, the Libraries will seek to obtain permission for continued dissemination of the digital copy of the dissertation and, if permission is denied, promptly remove it from public access. However, the Libraries will retain the digital files for preservation purposes.